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THE WOMEN EXPERTS' NETWORK

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PRIVACY POLICY

This data privacy policy helps you to understand how we collect and use personal data that we obtain from you through our website. It applies to our website www.woxnetwork.org and all subpages.



The protection of your personal data is regulated by the EU General Data Protection Regulation (GDPR). We respect data privacy and believe in data minimisation, which means that we only collect personal data from you that is absolutely necessary for the services we provide.

PRINCIPLES OF DATA PROCESSING

Personal data is, according to the GDPR, any information relating to an identified or identifiable natural person. This person is referred to as the data subject. Personal data include information such as name, address, email or IP address. The processing of personal data (e.g. collecting, storing, using) requires a legal basis, such as your consent.



The data controller is, according to the GDPR, the natural or legal person which determines the purposes and means of the processing of personal data.

DATA CONTROLLER AND DATA PROTECTION OFFICER

The Centre For Feminist Foreign Policy is the data controller of the personal data you provide us with.


Centre for Feminist Foreign Policy
Sparrstra├če 3a
13353 Berlin
Germany
nina@centreforffp.org

If you have any question concerning the privacy policy of this website, please contact the representative of the data controller, Nina Bernarding at nina@centreforffp.org, or our support team at support@woxnetwork.org.

Our data protection officer is:

Nina Bernarding
Sparrstra├če 3a
13353 Berlin
Germany
nina@centreforffp.org

WHAT DATA DO WE COLLECT?

By filling in and submitting forms on our website you voluntarily provide us with information about you and allow us to publish this data on our website, agree to be contacted by registered and non-registered users of the website, and allow us to forward your information to users of the website. The information you provide us with, includes:

Most of the data mentioned above are personal data.



In addition, we analyse the traffic on our website in order to improve it. For this purpose, we collect information about your visit on our website, such as the time you spend on our website or the number of actions you perform. For the purpose of traffic analysis,

Further information is provided in the section 'Traffic Analysis Tools'.

HOW DO WE COLLECT YOUR DATA?

You directly provide us with all the personal data that we collect from you. This happens when you

  1. Register as an expert on our website or
  2. Send a message to an expert via the expert's profile page.

In these two cases, you fill in and submit a form on our website. Each of these forms will ask you to give your consent for us for processing your data by agreeing to this privacy policy. Your consent is the legal basis for us processing your personal data. Once given, you can withdraw your consent at any time by informing us or by deleting your expert profile. If you do not give us your consent, we will not process your personal data, meaning you will not be able to register as an expert and we will not forward your message.



For the traffic analysis, we collect only non-personal data from you when you

  1. Visit our website.

Further information is provided in the section 'Traffic Analysis Tools'.

HOW WILL WE USE YOUR DATA?

The information you provide us with when registering as an expert will be used to connect you with policy makers and people that are looking for an expert of your field. For this purpose,


When you send a message to an expert through our website, you provide us with the message you want to send and also your email address. We will


For our traffic analysis we evaluate information that we collect when you visit our website. As mentioned before, this does not include any personal data.

HOW DO WE STORE YOUR DATA?

We store your data securely on a server which is hosted by Uberspace and located in Germany. We receive all data from you in a secure way using an encrypted communication protocol. In addition, we use pseudonymisation when storing your personal data. That means that all personal data are only stored in an encrypted way in databases on our server. We will not transfer or share your data with anyone else.



The personal data you provide us with by registering as an expert on our website are stored as long as you want to be registered as an expert on our website. If you do not wish to be registered as an expert any longer, you can delete your expert profile via the 'delete your profile' option that you see on your profile page after signing in. If you delete your expert profile, all personal data from you will be deleted from our server.



The personal data that you provide us with by sending a message to an expert through our website (email address and message) is only stored on our server until the process of forwarding the message to the expert has been completed.

COOKIES

Cookies are small text files. A website can ask your browser to store these cookies on your computer or mobile device.



On the public parts of our website we do not use any cookies. The public parts are the sections of the website that any visitor of our website can access, without registering or signing in.



However, when you register or sign in, we set one cookie. This cookie carries a session ID and is technically absolutely mandatory to maintain your sign-in status. Therefore, this cookie requires no separate consent. It is deleted when the browser window is closed.

TRAFFIC ANALYSIS TOOLS

While we do not use any external analysis tools, we use an open-source software called Matomo to analyse the traffic on this website. This helps us to understand how our website is used and how we can improve it.



The data collected by the Matomo software is processed and stored exclusively by us. We have configured Matomo so that

In particular, we anonymize your IP address by IP masking, which means that we do not store your full IP address. Therefore, it is not possible to assign your IP address to your person or device. We will not share any of the data collected with third parties.



In addition, we configured Matomo to honour the Do-Not-Track setting of your browser. If you do not want your visits of our website to be analysed, you can activate the Do-Not-Track setting of your browser.

LINKS

You find links to other websites on our website, for example on the profile pages of the registered experts. Activating these links will bring you to the website of another operator. We do not have any responsibility for how those websites handle your personal data and do not guarantee that they comply with the GDPR.

DATA SUBJECT RIGHTS

If you provided us with personal data that we process, you are a data subject and as such a person you have the following rights:

CHANGES TO OUR PRIVACY POLICY

We might update our privacy policy in future and will place any updates on this webpage. This privacy policy was last updated in February, 2020.